Executive Board Elections and Appointments
In accordance with procedures outlined in association bylaws, CSPA-NYS fills Executive Board positions through a process of elections and appointments. As all board positions traditionally begin on November 1, CSPA-NYS will begin the process for filling positions during the prior spring season. Vacancies that exist outside of the spring process are filled on a rolling basis. These processes are managed by the Elections Committee, chaired by the Past President.
Some board positions are elected officers, filled through an election open to active CSPA-NYS members. Other board positions are appointed officers, appointed to their role by the President with the advice and approval of a simple majority of the current Executive Board.
Interested candidates must complete the nomination form. As part of the nomination form, candidates will be asked to answer questions regarding their interest and experience. Responses to these questions will be considered the candidate statement. Candidate statement questions can be viewed prior to completing the nomination form. Candidate Statement Questions
Candidate statements for elected positions will be shared during the election. Candidate statements for appointed positions will be shared with the current Executive Board. Candidates for appointed positions may also be asked to participate in a 30-minute interview.
CSPA-NYS members may also nominate other members to be candidates by completing the nomination form. Those candidates nominated by another member will be contacted by the Elections Committee and must accept the nomination by completing the nomination form themselves.
The following is an overview of the timeline for the spring 2018 elections and appointments cycle.
Nominations Open: April 10, 2018
Nominations Close: June , 2018 at noon
Elections: May 7-18, 2018
Announcement of Elected and Appointed Officers: May 23, 2018
Positions that remain vacant following May 23, 2018 will be included in a summer 2018 elections and appointments cycle. Nominations will be considered for a special election or appointment on a rolling basis.
Current Positions Seeking Nominations
Annual Conference Chair [2 year term, Nov. 2018 - Oct. 2020]
Eligibility and Responsibilities
Candidates must be active CSPA-NYS members and should receive the support of their direct supervisor prior to pursuing a position. General responsibilities for all Executive Board officers include:
- Attend all Board and committee meetings.
- Be informed about the organization’s Bylaws, mission, services, and policies.
- Provide candid and constructive criticism, advice and comments.
- Nominate prospective Board members and fill vacancies as needed.
- Be a champion for the association and inform others about the organization.
- Serve on committees and also take on special assignments.
- Participate in the governance through election of new officers and other matters to fulfill the requirements under the articles of the organization.
- Approve expenditures according to authorized limits and guidelines.
- Stay well informed about the organization by carefully reading minutes of the Board Meeting, financial statements and other materials.
- Take seriously the legal, fiscal, and ethical responsibilities the Board carries.
Position-specific responsibilities and preferred qualifications are outlined in job descriptions that are accessible via linked text above.
Candidates are encouraged to communicate their interest in a position with their supervisor and/or employer prior to accepting a nomination. Board officers who are elected or appointed to a role will be asked to have their supervisor and/or employer submit a letter of support.
Newly elected and appointed board officers are invited and encouraged to attend the June 21-22, 2018 CSPA-NYS Executive Board Leadership Retreat at the University at Buffalo prior to formally assuming their roles in November.
Board meetings for the term beginning November 2018 and running through October 2019 will include monthly video or phone calls, in-person meetings at the Annual Conference (October 2018 in Albany and October 2019 in Rochester), a 1 day in-person meeting in February 2019 in Rochester, and a 2 day in-person leadership retreat in June 2019 (location TBD).
If you have specific questions regarding the elections and appointment process, e-mail the Elections Committee Chair and CSPA-NYS Past President, Ben Fabian, at email@example.com. Informational interviews about any board positions are available upon request.
CSPA-NYS members interested in volunteering on the Elections Committee can express interest online.