In accordance with procedures outlined in association bylaws, CSPA-NYS fills Executive Board positions through a process of elections and appointments.  As all board positions traditionally begin on November 1, CSPA-NYS will begin the process for filling positions during the prior spring season. Vacancies that exist outside of the spring process are filled on a rolling basis. These processes are managed by the Elections Committee, chaired by the Past President.

Some board positions are elected officers, filled through an election open to active CSPA-NYS members.  Other board positions are appointed officers, appointed to their role by the President with the advice and approval of a simple majority of the current Executive Board.

Interested candidates must complete the nomination form.  As part of the nomination form, candidates will be asked to answer questions regarding their interest and experience.  Responses to these questions will be considered the candidate statement. Candidate statement questions can be viewed prior to completing the nomination form.  Candidate Statement Questions

Candidate statements for elected positions will be shared during the election.  Candidate statements for appointed positions will be shared with the current Executive Board.  Candidates for appointed positions may also be asked to participate in a 30-minute interview.

CSPA-NYS members may also nominate other members to be candidates by completing the nomination form.  Those candidates nominated by another member will be contacted by the Elections Committee and must accept the nomination by completing the nomination form themselves.  


Timeline

The following is an overview of the timeline for the January 2019 special elections.

Nominations Open:  Monday, November 19, 2018
Nominations Close: Wednesday, December 19, 2018
Elections: January 7, 2019 - January 22, 2019
Appointed Officer Confirmed: January 18, 2019
Announcement of Elected Officers: January 24, 2019


Current Positions Seeking Nominations

Elected Officers
These officers are elected by a majority of the current CSPA-NYS membership:

Vice President for Communications  [2-year term, VP Elect: Jan. 2019 - Oct. 2019, VP: Nov. 2019 - Oct. 2020]
Vice President for Membership  [2-year term, VP Elect: Nov. 2018 - Oct. 2019, VP: Nov. 2019 - Oct. 2020]

Appointed Officers
These officers are appointed by the President, with the advice and approval of a simple majority of the Executive Board: 

Secretary  [2-year term, Jan. 2019 - Oct. 2020]


Eligibility and Responsibilities

Candidates must be active CSPA-NYS members and should receive the support of their direct supervisor prior to pursuing a position.  General responsibilities for all Executive Board officers include:

  • Attend all Board and committee meetings.

  • Be informed about the organization’s Bylaws, mission, services, and policies.

  • Provide candid and constructive criticism, advice and comments.

  • Nominate prospective Board members and fill vacancies as needed.

  • Be a champion for the association and inform others about the organization.

  • Serve on committees and also take on special assignments.

  • Participate in the governance through election of new officers and other matters to fulfill the requirements under the articles of the organization.

  • Approve expenditures according to authorized limits and guidelines.

  • Stay well informed about the organization by carefully reading minutes of the Board Meeting, financial statements and other materials.

  • Take seriously the legal, fiscal, and ethical responsibilities the Board carries.

Position-specific responsibilities and preferred qualifications are outlined in job descriptions that are accessible via linked text above.

Candidates are encouraged to communicate their interest in a position with their supervisor and/or employer prior to accepting a nomination. Board officers who are elected or appointed to a role will be asked to have their supervisor and/or employer submit a letter of support.

Because these newly elected and appointed board officers will begin their terms immediately, they are invited and encouraged to attend the in person CSPA-NYS meeting at the Woodcliff Hotel and Spa in Rochester, New York on Friday February 1, 2019 (if possible).


Elections Committee

If you have specific questions regarding the elections and appointment process, e-mail the Elections Committee Chair and CSPA-NYS Past President, Jude Butch at presidents@cspanys.org.  Informational interviews about any board positions are available upon request.

CSPA-NYS Elections Committee for January 2019 Special Election:

Jude Butch, CSPA-NYS Past-President (Chair) – University at Buffalo
Chelsea Montrois, CSPA-NYS Member-at-Large – University at Buffalo
Ben Weiner, CSPA-NYS Vice President for Professional Development – Union College
Kailey Mahar, CSPA-NYS General Member – SUNY Potsdam
Ben DeAngelis, CSPA-NYS General Member  – SUNY Binghamton