October 20-22, 2019 - Woodcliff Hotel and Spa - Rochester, NY

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Registration and Rates

Early registration begins on May 1, 2019 and will run through July 5, 2019. Regular registration rates are available July 6, 2019 - September 13, 2019. Late registration rates begin September 14, 2019.

Members of the SUNY Council of Chief Student Affairs Officers (CCSAO) register separately.


Pre-Conference Options

Pre-Conference options are on Sunday, October 20, 2019 from 10:00am-4:00pm. Registration includes a light breakfast and lunch.

Student Pre-Conference
The Student Pre-Conference is designed for student affairs graduate students and undergraduate students interested in exploring a career in higher education. Participants will learn from seasoned professionals from around the NYS region on areas such as supervision and advising, career planning, financial literacy, multicultural competency, organizational culture, and communication. This pre-conference experience includes a presentation format along with opportunities for resume review and networking with entry, mid-level, and senior colleagues that will help prepare participants for the next step in their career.

Mid-Level Pre-Conference
The Mid-Level Pre-Conference is intended for student affairs professionals who have 3+ years of professional experience and supervise graduate or professional staff, have increased responsibilities, or have transitioned beyond entry-level roles on their campus. Participants may be currently employed in an entry-level role and are ready to transition to the next stage of their career or they may be in a mid-level position and eager to increase their professional growth and development. This pre-conference has been developed to provide consequential dialogue about issues and challenges facing mid-level professionals including research and assessment, resource planning and budget management, organizational change and campus politics, and sustaining purpose and passion. Senior faculty and leaders in higher education have been invited to deliver relevant content with intentional learning outcomes. The cohort of participants will be small to provide an intimate and meaningful one-day experience.


Grants and Scholarships

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CSPA-NYS offers a Professional Development Grant, intended to provide CSPA-NYS members with the opportunity to attend the Annual Conference when sufficient funding is not available from their current institution. 

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CSPA-NYS also offers a Graduate Student Scholarship, intended to provide CSPA-NYS graduate student members with a monetary contribution toward tuition, fees, books, or supplies needed to successfully complete their coursework.

Applications for grants and scholarships are due Friday, September 21, 2018. 2019 information coming soon.


Association Awards

CSPA-NYS is proud to offer the eight awards in recognition of outstanding student affairs practitioners and scholars working in New York State.  Awards are presented at the CSPA-NYS Annual Conference each year.

Nominations for Association awards are due Friday, September 21, 2018. 2019 information coming soon.


Meals

Registration for the pre-conference options on Sunday, October 20 includes a light breakfast and lunch.

The full conference registration includes dinner on Sunday, October 20, lunch and dinner Monday, October 21, and brunch on Tuesday, October 22.


Location

 

Hotel

Room Rate: $125/night
The conference will be held at the Woodcliff Hotel and Spa just outside of Rochester, NY. The Woodcliff Hotel and Spa is located at 199 Woodcliff Dr, Fairport, NY 14450. Guests can call Woodcliff directly at 585-248-4810 or 1-800-365-3065 for reservations.  Please instruct your guests to ask for the CSPA-NYS (College Student Personnel Association) room block when making their reservation.

Parking

Information coming soon.


Conference Programs

The Annual Conference Team seeks program proposals for:

  • Educational Sessions (50 min) for the Annual Conference or one of the Pre-Conference options.

  • Pecha Kecha (6 min) sessions for the Annual Conference.

Program proposals should include:

  • Contact information and a brief bio for presenters;

  • Time frame desired;

  • Intended audience;

  • Title, abstract, and objectives/learning outcomes;Session title, abstract, learning outcomes and objectives

Presenters should also include what attendees can expect during the session (interactive activities, round table discussions, case studies, etc.) and which ACPA and NASPA Professional Competency Area(s) will be addressed.

An exciting incentive offered is that every presenter will be able to take advantage of the early-bird registration rates for the conference. One program from the CSPA-NYS conference will be selected and recognized with the “Best of CSPA-NYS” award.

The deadline for program submissions is July 29, 2019.

If you have any questions about conference programming, contact the Programming Committee at conferenceprogramming@cspanys.org.


Schedule at a Glance

2019 information coming soon.


Conference Extras

2019 information coming soon.


Keynote Speaker 2019

Nancy Roberts, known as The DISC Wizard, helps organizations hire, develop and keep the right people! After hating most jobs she ever held, she finally found her dream job with an employer who used a DISC Assessment to match her to the RIGHT job.  For the past 17 years in her own business, Nancy has honed her skills as a Certified Behavioral Analyst to assist her clients with the tools necessary for improving performance, engagement and retention.  As the author of “The Little Red Book of Hiring & Firing”, Nancy is the authority on getting “the right people, in the right seats and more importantly – the wrong people off the bus!”

Learn more here.

Nancy Roberts

Nancy Roberts


Accessibility

Note: The CSPA-NYS Conference Planning Team recognizes that accessibility is a continuous process, both systemic and individual. If you have questions, comments, or concerns that have not already been addressed in this FAQ, please e-mail us at conferenceinclusion@cspanys.org.


1.) How do I communicate accessibility needs to the CSPA-NYS Annual Conference Planning Team organizers?

To request accommodations and/or inquire about accessibility for the 2019 Annual Conference, please contact our Accessibility and Inclusion Sub-committee (Christina Papaleo and Troy Norton) at conferenceinclusion@cspanys.org. We encourage participants to make requests at least two weeks prior to the Conference to ensure that we can fulfill those requests.


2.) Do you have screen reader-friendly materials?

Our Marketing Committee will be following the Web Content Accessibility Guidelines (WCAG 2.0) on most of the materials for the Conference. They will ensure that alternative text attributes are established on the Conference webpage. A .pdf version of the Conference booklet will be available closer to the Conference date. We also request that all presenters prepare accessible versions of their presentation materials; we will provide guidelines on preparing presentation-friendly PowerPoints to all presenters. To help us improve on our accessibility practices, we welcome any feedback regarding providing accommodations and implementing universal design into the Conference.


3.) Will sign language interpretation or closed captioning be available?

Sign language interpretation will be provided upon request. Please e-mail conferenceinclusion@cspanys.org as soon as possible if you would like to request this service so that we can follow up accordingly. We recognize that informal interactions (social events, meals, walks between sessions, coffee breaks, etc.) are super important at conferences, and that interpreters may be preferred during these times. We cannot guarantee that closed captioning will be provided throughout the Conference; however, we will work with the other sub-committees to determine if this can be implemented in Educational Sessions.


4.) What is the conference space like?

You can find further information on the Woodcliff Hotel and Spa venues, including a capacity chart with dimensions,here. Additionally, you can find a floor plan of the first floor of the Woodcliff Hotel and Spa here.


5.) Who can I ask about accessibility in Rochester?

For inquiries about accessibility within the City of Rochester, we recommend contacting the Monroe County - City of Rochester Council for People with Disabilities (CPWD). For further information, please visit here or here, or contact Luticha Doucette at (585) 428 - 8806 or luticha.doucette@cityofrochester.gov.


6.) Can a volunteer assist me during the conference?

Volunteers and Conference Planning Team members will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the Conference, please indicate this on your registration form.

Attendees who require personal care assistance should bring their own assistant. Personal care assistants should register separately and indicate on the registration form that they will be attending as a personal care assistant. They will be able to receive the Early Bird Rate for the Conference. Please contact our Accessibility and Inclusion Sub-committee (Christina Papaleo and Troy Norton) at conferenceinclusion@cspanys.org if this introduces a hardship.


7.) What are the taxi and public transport options for getting to the conference venue?

If you are staying at the Woodcliff Hotel and Spa, the local bus station drops off about a quarter mile from the hotel at route 96. Uber, Lyft, and local taxi services are all available, and the Woodcliff Hotel and Spa offers complimentary shuttle services to and from the local airport.


8.) Will the conference be accessible by wheelchair or power scooter?

Yes, the conference will be accessible to wheelchair users.

For more information about wheelchair accessibility at Woodcliff Hotel and Spa, please contact a hotel representative at 585-381-4000 or visit their website.

*Please note that some events, including nighttime activities are held at off-site locations and full accessibility cannot be guaranteed. However, the Conference Planning Team will do their best to ensure that all attendees are able to participate in the Conference both off-site and the hotel.*


9.) What are the restroom facilities like?

The Woodcliff Hotel and Spa offers standard restroom facilities as well as select restrooms that are ADA-certified. Restrooms are available on the first floor of the hotel, in proximity of the lobby and elevators.

Please also note that the Woodcliff Hotel and Spa pool and hot tub facilities have wheelchair lifts available, and that handicapped overnight rooms are available on request.


10.) What are the arrangements for presenters with accessibility needs?

Please contact the Accessibility and Inclusion Sub-committee (Christina Papaleo and Troy Norton) at conferenceinclusion@cspanys.org to request specific arrangements for your presentation. If possible, please indicate on your program proposal any accommodations you will need.


11.) How much walking or standing will be needed?

The Registration and Conference Concierge area will be in the hotel lobby, which is in proximity to the nearest elevator as well as the Horizons Restaurant, where meals will be served. Additionally, conference rooms in which Educational Sessions will be held as well as accessible restrooms are all located on the first floor of the hotel, within reasonable distance of the hotel lobby and elevators. For further information, please consult the hotel floor plan.

Please contact us at conferenceinclusion@cspanys.org as early as possible if you have further questions about the hotel space or specific requests.


12.) Can I bring my guide dog?

Yes! Guide dogs and service animals are welcome. Please indicate on your registration form if you anticipate bringing a service animal to the Conference.


13.) What food service will be provided?

The Conference will provide lunch and dinner on Monday. There will also be a dinner and dessert reception following the keynote on Sunday night, as well as brunch on Tuesday afternoon. If you have dietary needs, please indicate these clearly (including any severe food allergies/sensitivities) on your registration form. You may also wish to consult Woodcliff Hotel and Spa staff at 585-381-4000, or visit their website.


14.) Can the conference accommodate special dietary needs?

Yes. Attendees who indicate dietary needs on their registration form will be provided with meal alternatives when the Conference catering does not accommodate them. If you have a severe allergy, please indicate this on your registration form. For more detailed information regarding meals, please contact us at conferenceinclusion@cspanys.org.


15.) Will there be an induction loop in the meeting rooms?

The Woodcliff Hotel and Spa is able to provide induction loops on request. Please indicate on the registration form as soon as possible if you need this accommodation and the Conference Planning Team will make sure each room used for educational sessions has an induction loop set up.


16.) Can I attend the Conference by robot?

We are sorry, but the CSPA-NYS Conference will not be able to accommodate remote attendance by robot this year. However, we will look into being able to provide this accommodation in the future.


17.) Will speakers and audience members asking questions be using a microphone?

Yes, microphones will be used for keynote speakers. There will not be a microphone for attendees, but we will work with the keynote speakers to ensure that if there is an interactive portion of the presentation, audience members will be able to utilize the microphone. Microphones will not be used for the educational sessions.


18.) Will the Conference be a smoke-free environment?

Yes, CSPA-NYS and the Woodcliff Hotel and Spa are committed to maintaining a smoke-free environment. Please note that there are designated outdoor smoking areas for attendees and regular hotel patrons.


19.) What if I have a medical emergency or health problem during the conference?

In case of an emergency, call 911 for an ambulance. The nearest hospital from the Conference venue is Highland Hospital, which is 9.6 miles away. If you require non-urgent medical care, please contact us at conferenceinclusion@cspanys.org, or ask any Conference Planning Team member or the hotel receptionists. They will provide you with information about local doctors, specialists, chiropractors, etc. For non-resident attendees, we strongly recommend buying travel insurance that covers medical expenses, as fees for emergency treatment can be very high.

This FAQ has been generated from a template provided by ACM SIGACCESS.